Private Trips (Opportunities)

Created by Emilie Macke, Modified on Fri, 09 Feb 2024 at 04:49 PM by Emilie Macke

What if you are traveling to a closed country and you want to keep information as hidden as possible? Our recommendation is mainly governed by the "General" tab for that specific trip. When you create a new trip, we would recommend looking at the Privacy section on that trip for these two options that we'll explain more below (screenshot is just to show where this lives in your site):

The options are:

Where does this trip appear? - The first security question is asking if this trip is to appear to only your organization, your organization plus your partners, or private. The private field will not publish this opportunity on any of your list so you will need to send a direct link to someone to register for this opportunity. Making a secure trip "Private" would allow you to send the link directly to those folks that are interested in that trip, but it will not show on your page of available opportunities (not "required" for a secure trip, but is frequently something admins do).

Who can see the details of this trip? - This security question allows you to show all data about the trip to someone who has this page link OR you can choose to keep all of the information private until the applicant is APPROVED for the trip. As you can imagine, this is a good best practice for trips to restricted access areas. No one can view any of the trip data until they have applied AND have been accepted. What shows instead is "Trip 1234" (as an example) and the location/details are hidden until you approve that person for the trip.

Also, just as a precaution... we would also recommend clicking the button for "Approve stories before they are published" as that helps prevent any accidental mentions of location, etc. by your participants. As an admin, you can always go edit or approve stories, but with secure trips, it's easier to do BEFORE they are published.